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August 13, 2024 Meeting Minutes

Tuesday, August 13, 2024, 8:00 AM
Tranquil Terrace Community Center
845 W. Swoope Avenue
Winter Park, FL 32789

Commissioners Present: Board Chair Hal George, Commissioner Elaine Clark, and Commissioner Nancy Lewis
Commissioner's Virtual: Vice-Chair Kenneth Goodwin
Commissioners Absent: Commissioner Bob Klettner, Commissioner Karen Jacobs and Commissioner Courtney Bugia
WPHA Staff Present: Tarena Grant, Interim Executive Director, Amaris Hunt, Executive Assistant, Melissa Martinez, Director of Finance and Sherry Sutphen, Attorney.
NDC Staff Present: James Allen and Rick Elwood.
NDC Staff Virtual: Cindy Wilson, Regional Manager.

  1. Call to Order
    Chair George called the meeting to order at 8:01 AM
  2. Public Comment - There were none
  3. Consent Items
    1. Approval of Minutes - July 15, 2024
      Seeing as there was not an in-person quorum, minutes could not be approved. Chair George postponed the approval of Minutes to the September board meeting.
  4. Action Items
    1. Approval of Resolutions - There were no resolutions to approve.
    2. Discussion and/or Direction related to the Executive Director Position candidates
      Chair George postponed this topic to the September board meeting.
  5. Executive Director Discussion and/or Direction
    1. CFLHC - Set date for Special Meeting regarding Banking Transition
      Interim Executive Director Grant shared that she'd spoken with Commissioner Klettner on banks for consideration. She shared that SouthState bank is willing to house the three accounts we are considering moving over from Wells Fargo. She confirmed they have
      drafted paperwork, should we decide to move forward. There may be cause for a special meeting to discuss the transition of banks and any other recommendations the board may have. Chair George confirmed that the next board meeting may be best to host this meeting.
    2. Set Date for Budget Meeting
      Mrs. Grant confirmed WPHA had received the budget draft from NDC. Once WPHA and NDC meet, they will bring it before the board for approval. Chair George suggested this take place at the next board meeting as well.
    3. NDC Updates
      Mrs. Grant expressed that NDC had been served a second notice and that a meeting is set to occur on Wednesday to discuss the challenges that have been faced and restructure expectations for both parties.
  6. WPHA Reports
    1. ROSS Report
      Mrs. Grant explained that for the month of July we continued with our reoccurring monthly property events. In addition to those services, we held several community events highlighting our Annual Back to School Bash at The Meadows. We served approximately 112 school aged children with school supplies.
      Mrs. Grant held four meetings throughout the month with community partners to plan for coordinated support and activities for the residents and opportunities for the agency as well.
      Lastly, she gave special thanks to our WPHA Community Partners for their continuous support of the agency. She also gave thanks to Commissioner Clark for her generous donation to benefit the residents at Tranquil Terrace.
  7. NDC Reports
    1. Property Overview
      Mr. Allen gave a brief explanation of the occupancy of all properties. He explained the concessions and plans to increase occupancy. He reiterated the challenges that have been faced in leasing units at The Plymouth due to the income limitations of the applicants.
      Chair George shared Tuscany staff concerns that were shared with him by a resident of the property. Mr. Allen shared the challenges that are faced with Tuscany at Aloma, explained the unit turn process and the delays they've experienced in turning units due to remediation.
      There was a brief discussion on current marketing efforts across all properties and suggestions on how traffic can be increased at the properties.
    2. Financials
      Mr. Allen explained that there aren't any large variances for the month of June. He explained that many of the changes that were discussed with Fee Accountant, Patti Tilchin, are included in the June financials and NDC accounting team is still working with Patti and Melissa to continue making corrections as needed for the July financials. He went on to explain the losses property wide and explained that any losses for the year are to be withdrawn from the replacement reserve as anticipated in the budget.
  8. Commissioner Reports
    1. Commissioner Lewis
      Reiterated that she is open to helping place flyers to assist in the marketing efforts for the properties.
    2. Chair George
      Chair George shared that the Executive Director candidate, Michael Dineen, has decided not to move forward. He suggested that Mrs. Grant be considered for a Deputy Director Position. Commissioner Goodwin agreed that creation of this position should be considered and voted on in the next board meeting.
  9. Adjournment
    There being no further discussion or business to come before the board, the meeting was adjourned at 9:14 AM

Respectfully Submitted,
Hal George, Board Chair
Tarena Grant, Interim Executive Director